As an administrator, you can create a center-wide Calendar and keep track of important dates and events. You can also decide if you’d like to share this Calendar with parents or not. It's the ideal tool for managing the schedule of your center!
#1: Click on 'Menus & Calendars'.
#2: Click on the 'New Calendar or Menu' green button at the top right.
#3: Select 'Calendar' as the type.
#4: Enter a name for this Calendar.
#5: Check the box if you'd like to share this Calendar with parents.
#6: Click on 'Create' to save it.
Once you create a Calendar, you'll be redirected to the monthly Calendar view. From this page, you can:
#1: Navigate between weeks/months (depending of your view) by clicking on the blue arrows;
#2: Switch between Menus and center/classrooms Calendars by clicking on the grey drop-down below the month;
#3: Change to a weekly view by clicking on the 'View weekly' link below the drop-down;
#4: Add new events by clicking on the plus sign or edit existing ones by clicking on the date or event title.
Now let's add an event! You simply need to click on the plus sign on the day you'd like to add the event and fill the details.
After the event was saved, you can:
#1: Click on 'Add Entry' again to add other events;
#2: Click on 'Next Day' to continue adding entries for the following day;
#3: Click on 'Back to Calendar' to be redirected to the monthly view of the Calendar.
Below you can see how the teacher and parent/guardian will see the event from their account:
Things to note
The center can have a total of 6 Calendars (Menus included). If you see an error message when creating a new Calendar, please delete unused Menus or Calendars and try again.
Center-wide Calendars are always visible to teachers but they cannot edit it.
If the center-wide Calendar is visible to parents, you can still hide a specific entry by not checking the 'Make this visible to parents' box when creating or editing the event.
If the center-wide Calendar is not visible to parents, all entries will be hidden from parents by default.
When adding an entry on the Calendar, you can attach a photo, video or PDF (one file per entry).