Name to Face tracking is a safety measure which allows you to check the children during specific times of the day and marking them present in the classroom. This new entry-type will help you fulfill licensing requirements and digitize your records more easily!
#1: Click on 'Classroom Actions' and 'Add Entry', and select a classroom.
#2: Click on the 'Name to Face' box.
#3: Tap on each child's name that you'd like to complete the Name to Face check for.
#4: Adjust the time if necessary.
#5: Add any notes if needed (teachers are encouraged to enter their initials in the notes section).
#6: Click on 'Create Entry' to save it.
As an administrator, you can also view a report on Name to Face checks performed in your center.
#1: Click on 'Reports'.
#2: Under the ‘Weekly Classrooms Reports’ section of the page, click on the 'Name to Face report' and select the classroom you wish to preview.
The report will show you a summary of Name to Face checks performed on the present day. You can view previous days by selecting the date in the top left-hand corner or by clicking on the left and right arrows.
From here you can also export the report by clicking on the 'Report Actions' button in the top right-hand corner of the page. The exported file will reveal a complete log of all Name to Face checks performed that day! This is useful for licensing reviews or incident management.
When clicking on one of the time entry rows, you can view a more detailed list of all the children checked at that point in time.
Things to note
- If you are doing a spot check without moving the children, it makes sense to perform a Name to Face check. If you are moving the children to a different classroom or virtual room in HiMama, then we recommend using the 'Move Room' entry. Oftentimes your teachers will perform Name to Face checks back to back with a Move Room entry.
- Currently, teachers don't have access to the Name to Face reports.
- Name to Face entries are always hidden from parents and will not be shown in the Daily Report.