This article is for:
Directors
Overview:
The Accrued Invoice Report provides a detailed summery of all Invoices from within a given time range. Here you will learn more about the report, as well as how to access and generate one for your center!
Accessing and Generating the report:
You will need to be logged in as an Administrator/Director on the himama.com/login desktop or mobile website (not the app).
#1: Click on 'Billing'.
#2: Click on 'Reports' located at the top bar.
#3: Click on 'Accrued Invoices'.
*You can also get to your Billing Reports from the Reports page in HiMama!
#4: Select the date range to include in this report.
The example given above would include any invoices with a billing cycle that:
- starts on on March 14th up to April 14th
- ends on March 14th up to April 14th
- has a start/end date that overlaps this timeframe (ex. starts on x date and ends on March 14th, or Starts on April 14th, ends on x date).
#5: Select which center to generate your report for. Please note, multiple centers cannot be selected, unless you choose 'All Centers'.
#6: Click on the 'Generate Report' button to download a CSV!
Columns and their definitions
Static: This information stays the same
Updates: This information updates based on what is adjusted in the system
|
Column Name |
Data Type |
Definition |
Static or updates |
|
Billing Period Start Date |
Date |
The date used to define the beginning of the period of care that a parent is being billed for. |
Static |
|
Billing Period End Date |
Date |
The date used to define the end of the period of care that a parent is being billed for. |
Static |
|
Center |
Alphanumeric |
The name of the center as entered in the Himama system |
Static |
|
Child Name |
Alphanumeric |
First and Last name of a child as entered in the HiMama system |
Updates |
|
Classroom |
Alphanumeric |
Classroom name as entered in Himama system |
Static |
|
Date Created |
Date |
Date the invoice was created |
Static |
|
Date Sent |
Date |
Date the invoice was sent by the director (or in the case of autopay by the system) |
Updates |
|
Due Date |
Date |
Date the payment is due on the invoice |
Updates |
|
Invoice Number |
Number |
The unique identifier of a particular invoice. |
Static |
|
Invoice Status |
Alphanumeric |
The current status of the invoice |
Updates |
|
Invoice Total |
Number ($) |
The total amount that is charged to a parent, this is not altered by any partially paid amount. This amount can update if the director has changed the total amount due by the parent. It does not change based on what the parent has already paid. |
Static |
|
Notes |
Alphanumeric |
A note that is on the invoice |
Static |
|
Parents |
Alphanumeric |
A list of all parents attached to this child. (All parents are included in order to assist with attaching siblings together) |
Updates |
|
Total Account Balance |
Number ($) |
Total outstanding amount that is currently associated with the child that is listed on this invoice. |
Updates |
FAQ
This report is available in which downloadable formats?
This report is only available in csv.
Can I remove columns and customize the report?
Not from within HiMama, though you are able to remove these columns after you’ve downloaded it!
What happens when a child is deleted?
The information for the invoice and transactions remain in the report, however the child name and parental information is removed from the report as that child’s information is no longer in the Himama system. This is why we recommend that users graduate children in lieu of complete deletion, until an adequate amount of time has passed.
Why is some data missing from 2019 even though I’ve been using the system?
Some of the data required for this report was not previously stored on our end internally. We wanted to provide as much of the data possible for historical purposes but we can only go back so far. Going forward you will see these sections filled out!
What happens with Manually created invoices?
If no billing period was identified when the invoice was created, we use the creation date. We look to see if the invoice was created between the dates selected in the date picker.
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