As an administrator, you can create a center-wide Menu and add the meals weeks or months in advance. You can also decide if you’d like to share this Calendar with parents or not. It's the ideal tool for managing the meal plan of your center!
As a general rule of thumb, menus are indefinite in HiMama. This means that if you create a new menu, it should be reflective of a certain dietary restriction or age group not because of the season or month.
Menus should be continuous. This means every time a new "seasonal" menu is sent to you by your catering company or is created by your kitchen staff, you'll come back to the Menu's page and continue from where you left off, not create a new one. For example, as a center you may have a:
Vegetarian Menu: features vegetarian friendly meals that the educators use for children who are on this meal plan
Infant Menu: features more infant friendly soft foods
Menu: features all other meals in your center. Ie. children who are not using a specialized meal plan.
Follow the steps below to create a new Menu.
#1: Click on 'Menus & Calendars'.
#2: Click on the 'New Calendar or Menu' green button at the top right.
#3: Select 'Menu' as the type.
#4: Enter a name for this Calendar.
#5: Check the box if you'd like to share this Calendar with parents.
#6: Click on 'Create' to save it.
Once you create a Menu, you'll be redirected to the monthly Calendar view. From this page, you can:
#1: Select if you'd like to see the meal details or not. If the box is unchecked, you'll only see the meal types (Breakfast, Lunch, Dinner). The default option is checked.
#2: Navigate between weeks/months (depending of your view) by clicking on the blue arrows;
#3: Switch between Menus and center/classrooms Calendars by clicking on the grey drop-down below the month;
#4: Change to a weekly view by clicking on the 'View weekly' link below the drop-down;
#5: Add new meals by clicking on the plus sign or edit existing ones by clicking on the date or meal title.
Now let's add a meal! You simply need to click on the plus sign on the day you'd like to add the meal and fill the details.
After the meal was saved, you can:
#1: Click on 'Add Meal' again to add other entries;
#2: Click on 'Next Day' to continue adding the meals for the following day;
#3: Click on 'Back to Calendar' to be redirected to the monthly view of the Menu.
Below you can see how the teacher and parent/guardian will see the event from their account:
Things to note
The center can have a total of 6 Calendars (Menus included). If you see an error message when creating a new Menu, please delete unused Menus or Calendars and try again.
Menus are always visible to teachers but they cannot edit it.
If the Menu is visible to parents, you can still hide a specific entry by not checking the 'Make this visible to parents' box when creating or editing the meal.
If the center-wide Calendar is not visible to parents, all entries will be hidden from parents by default.